Thursday, February 26, 2009

An Enterprise user wants to know what the “QuickBooks Database Server Manager” utility is and how it is utilized.

The QuickBooks Database Server Manager is a utility that allows you to configure the QuickBooks Server for multi-user access. You can use the QuickBooks Database Server Manager to:
• Scan folders for QuickBooks company files that need to be configured for multi-user access.
• Monitor local hard drives to configure new company files automatically.

To Open the QuickBooks Database Server Manager -Go to the Start button, click Programs, click QuickBooks, and then click QuickBooks Database Server Manager.

Scan Folders feature:
All company files stored on the server must be scanned once to ensure that they're configured properly to allow other users access to these company files. Once the Server Manager is open, click the “Scan Folders” tab and indicate which folders contain QuickBooks company files. If you're not sure where files are stored, you can choose to scan entire disks. Click the Scan button. The display bar will indicate which folders are being scanned.Once the scan is complete, the company files in the scanned folders are configured for multi-user access.
Monitored Drives feature:
Use the Monitored Drives feature to keep the QuickBooks Database Server Manager up to date as you add new company files to your server. Once the Server Manager is open, click the “Monitored Drives” tab. Click to select all local drives that you want to be monitored for company files that are added, removed, or renamed.
Note: Mapped drives are not displayed and cannot be monitored.
Updates feature:
Use the Updates feature to download updates to the QuickBooks Server and to view the version of the QuickBooks Server. Once the Server Manager is open, click the “Updates” tab. Follow the onscreen instructions to check for and install updates.
System feature:
Use the System feature to find system information about the computer where the database server is installed. Click the System tab in the Database Server Manager.Review the system information for the computer where the database server is installed.

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