Saturday, April 30, 2011

QuickBooks: How to Enter a Joint Check

A QuickBooks Pro client wanted to know to proper way to enter a joint check. Here is the scenario. She created an invoice for the customer for material from a vendor, but she will just sign the check over to the vendor when it is received rather than depositing it and issuing her own check. Her concern was how to clear the invoice.

Here is a simple solution by using a clearing bank:
• Go to the Chart of Accounts (List > Chart of Accounts) and create a clearing bank account.
• Then receive the invoice payment (Customers > Receive Payments).
• Deposit the check (Banking > Make Deposits) to the clearing account.
• Then pay the vendor bill using the same bank clearing account.

If done correctly, the balance in the bank clearing account will be zero.


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