Let us consider the Key1 update. Let us now suppose we want to auto-fill the name of whoever created the record based upon who was logged into GoldMine at the time. And since GoldMine usernames can only be 8 characters long, we sometimes want to see the "real name"
This is how it's done;
Again, our NewRecord entry triggers the Key1 "block".
Then GoldMine "looks at" the &username macro (which returns the GoldMine username currently logged in).
Then, based upon THAT value, returns an item in the list. If no such username is found, our Otherwise is a "catch-all", marking them as Unknown.
ProTip: For a list of GoldMine dBase expressions, Google "GoldMine dBase Expressions" and look for "Using dBase Expressions" by FRS.