Friday, November 22, 2013

MSCRM: Deleting Email Attachments to Free Up Storage Space

If you are a System Administrator in your Dynamics CRM, seeing the message You have reached 80% of the storage limit for your subscription. When the storage limit is exceeded, people will be unable to add data, such as records, to Microsoft Dynamics CRM Online displayed in your CRM can be a little unnerving, to say the least. 

Because you'll want to see for yourself, your first action upon receiving this message will probably be to check your use of resources by navigating to 'resources in use' (in CRM 2013 the path is
settings  => administration => resources in use.  In CRM 2011 it's settings => system => administration => resources in use)

You'll see something like this:


Email attachments are often the culprit.  To delete an email attachment, but not the original email, it's a little tricky.  First, download and install this handy plug-in:

https://crm2011internalemail.codeplex.com/

 
Then create an on-demand workflow.  In your Workflow Steps, you'll see a new menu item at the very bottom (make sure your task bar isn't preventing you from seeing it!) called Lat Workflow Utilities.  This was put there by the plug-in you just installed.   Drill down  and select Delete Email Attachments:
 

 
 
Next, specify the properties:
 

 
I used an attachment size of 2000 bytes here.  Now save, activate and publish your workflow.
 
Next, find your emails with the large attachments using Advanced Find.  In the screenshot below you'll see that I want a list of all emails with attachments larger that 1,000,000 bytes:
 
 
 
Select one or more emails from the list (my list below has only one email).  Click on the Run Workflow button. 
 


You'll see the workflow you created earlier in the list:


Click Add and your email attachment(s) will be removed.  Note that the email attachment is removed from CRM only, not SharePoint or Outlook.

Enjoy!

 

5 comments:

Viora care said...

All people hublot replica uk pattern in addition to doing provides the soul connected with trying to find tremendous fineness. Retaining in addition to strengthening premium quality cartier replica sale focus was designed to work regularly intended for in excess of independently. Most of these overall typical rolex replica uk encourage the earth towards went up. wristwatches currently seeing that sensible the way it is usually wonderful in addition to tasteful. hublot replica usually are sought after seeing that collectible items, representations connected with rank in addition to skill. This custom made wristwatches usually are considerably more than simply this swiss watches. fake tag heuer usually are one of the popular custom made models intended for wristwatches.

林磊 said...

2016-2-20 leilei
air max 90
nike cortez shoes
michael kors outlet
canada goose jackets
toms shoes
christian louboutin outlet
adidas wings
michael kors outlet
ray ban sunglasses
louis vuitton handbags
coach factory outlet online
louis vuitton outlet stores
michael kors outlet
michael kors handbags
jordan 3 retro
nike air max 90
cheap toms
ralph lauren
nike store
nike blazers uk
true religion outlet
coach factory outlet
true religion outlet
timberland boots
ugg boots
cheap jordans
true religion jeans
kate spade outlet
coach outlet online
kate spade handbags
prada handbags
polo ralph lauren
louis vuitton outlet
louboutin pas cher
true religion jeans
nike roshe run
jordan retro 13
jordan shoes
jordan pas cher
michael kors outlet

Nolana4 Frenchzc591 said...

It's very great to see your post!I like it .I'm looking forward to you in the next
post.Thank you .There is a sd card recovery for mac activation code to you.

sayhi said...

It seems great! Here are some discount ray ban sunglasses for you.

رضا رمضان said...

شركتنا من المتميزون في اعمال الاصلاح بدون هدم او تكسير من خلال شركة ركن البيت التي تقدم الكثير والكثير في عمل اللازم وتصحيح الاخطاء التي تسببها تسريبات المياه فنحن مثلا

شركة كشف تسربات المياه بجدة تقدم خدمة لعمل الاصلاح بدون اي خراب ونقدم النصيحة للعملاء بالابتعاد عن الاعمال التي تؤدي الي هذا الخراب فتعاملك مع شركة كشف تسربات بجدة لديها الخبرة الكافية تساعدك في الحفاظ علي منزلك كما اننا نتمكن في اننا سوف نرتقي بخدمة لاننا نقوم بالعمل السليم لها كما يوجد لدينا خدمات العوازل التي تمنع التسريبات من الاسقف لكم والحوائط والخزانات من خلال شركة تسمي الاولي في مجالها لذلك نحن نقدم شركة عزل خزانات بالرياض التي تعتبر في عل الخزانات الارضية من الداخل بواسطة مواد متميزة كما نقدم لكم شركة عزل اسطح بالرياض لعمل العوازل التي تمنع جميع التسريبات في الاسقف